Account codes (being referred to as Chart of Accounts)
These have now been released, if you previosuly had access to accounts in Qlikview, you should now have access to a dasboard ‘Chart of Accounts’. This dashboard allows searching on the old analysis/detail code to identify the new one. If you do not have access and require an updated code, please contact Graeme/Rebecca/Karen. To compare layouts of old versus new, please see here.
Expenses – staff
When you have your Oracle Fusion access you can enter your expenses claims. Please remember that you will need to enter the bank details of the account you would like the claim paid to. Once approved, your expenses will be processed for payment. The expenses will be processed fortnightly with the first expenses run being on 28 March (BACS payments take 2 working days).
Expenses – students
Following a successful trial period, the form for student expenses has been updated and is now available from the Payment of student expenses webpage. Please ensure that claims are submitted on this new form to avoid delays to payment.
Expenses – non-staff or students
Non-staff expenses system is now live. Please contact medicinefinance who will be able to assist with generating a link for claimant(s).
As of 25 April, Finance are still unable to process overseas payments via NSE and are working on a fix for this.
Ordering/purchasing process
There has been significant changes to the ordering and purchasing process, a flowchart of the updated process can be found in the handbook or for questions and advice, please contact [email protected].
Qlikview dashboards
Dashboards will remain available but there will be no updates(s) on spend until end of April.
*UPDATE* the Research_grants Qlikview dashboard is now not expected to be available until the end of May.
Timesheets
The online timesheet is no longer available, please contact [email protected] for a timesheet template
Training
Training is currently available in Moodle.
Travel (including taxis)
We have an account with RH taxis (MED/01) Tel: 01334 788123 [email protected] if this is being paid for by school/research funding. There wil be a requirement for a PO for a booking, please check with [email protected] or copy them in to your email for the booking.